JOB SUMMARY

The job of the School Office Manager was established for the purposes of providing complex administrative and secretarial support to the Principal; overseeing the day-to-day school office activities and relieving the Principal of administrative details; monitoring assigned activities; and providing information, recommendations and/or direction as may be requested by the Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following.  Employees in this position perform some or all of the following tasks.  Other duties may be assigned.

1. Follows and maintains knowledge of all District policy (ies) and procedures.
2. Performs a variety of general office duties, including answering telephones, routing telephone calls or messages to appropriate staff, assisting tardy students, operating and troubleshooting general office machinery, typing, proofreading, filing, sorting, and handling incoming and outgoing mail.
3. Provides support to Principal including, but not limited to preparation and running of enrollment reports, special programs, and financial reports.
4. Completes a high volume of computer work, using District computer programs, to input high volumes of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
5. Types a variety of materials from brief verbal or written instructions.
6. Provides first point of contact in the school office for students, families, community, staff, and vendors.
7. Researches, creates, inputs, organizes, and edits relevant data as needed or requested and prepares in a usable format.
8. Completes and maintains registration and withdrawal information of individual students as required, including, but not limited to: preparing and mailing student records, fees, placement, parent requests, transfer requests, free and reduced lunch documents.
9. Maintains and oversees student cumulative files, student files, student portfolios, and discipline data.
10. Works with various school and student reports including, but not limited to: attendance, report cards, transcripts, immunization records, schedules and registration.
11. Assists Principal during in-service days and staff meetings as needed.
12. Issues all building keys and maintains accurate key inventory.
13. Prepares requisitions for staff reimbursements, purchase orders, and school orders.
14. Assists in budget preparations and reviews general budget reports monthly.
15. Prepares bank deposits, reconciles school accounts, and completes bookkeeping for school accounts.
16. Maintains an accurate inventory system and orders supplies for the building.
17. Maintains substitute teacher system and places calls to fill any unfilled positions; prepares and maintains substitute timesheets.
18. Processes field trip requests.
19. Assists in administering medications within the scope of District policy(ies) and state and federal law
20. Provides first aid to injured or ill students and assists with health screenings.
21. Maintains current health, medication, accident and immunization records, forms and reports and distributes as required.
22. Processes and maintains employee leave forms.
23. Appropriately maintains and secures confidential records and inquiries.
24. Professionally represents the school and the District in interactions with parents, staff, and students.
25. Maintains appropriate certifications and training hours as required.
26. Complies with applicable District, state, local and federal laws, rules and regulations.
27. Attends work regularly and is punctual.

Office Manager

Mt. Angel Middle School

7:00 AM – 3:30 PM

POSTING DATE:                               March 21, 2024

PAY RANGE:                                    $20.09 - $25.95/hour

CONTRACT LENGTH:                       213 days/year

QUALIFICATIONS:                                                                                                                                                                           

• 3 years of school secretarial/office management experience preferred
• Previous experience working with school data processing systems preferred
• Strong customer service skills and attention to detail
• Excellent computer skills (word processing, spreadsheets, bookkeeping, etc.)
• Bilingual preferred

APPLICATION PROCESS:                               

To apply, complete an application at  https://mtangel.tedk12.com/hire/index.aspx.

                Return completed application along with:

• Letter of interest
• Resume

Only complete applications will be considered.

DEADLINE:                                         

Position open until filled. Applications will be screened as they are received and                                                                  interviews will begin when the District believes it has received sufficient qualified                                                                  applications.

START DATE:                                      August 5, 2024

CONTACT:                                          

Jill Holland, Administrative Assistant

PO Box 1129

Mt. Angel, Oregon  97362

Phone:  503.845.2345   Fax: 503.845.2789

Mt. Angel School District is an Equal Opportunity Employer and Educator who fully and actively supports equal access for all people, regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability or Genetic Information.  Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Mt. Angel School District policy provides veterans and disabled veterans with preference as required by law. Veteran applicants will provide certification of eligibility for preference, in addition to other requested materials.